Question 1

What is the difference between tagging and verification?

Accepted Answer

Tagging fixes identifiers to assets and builds a register from scratch. Verification checks an existing register against physical reality and reports the gap. If you have never tagged your assets, you need tagging first; verification assumes tags and a register already exist to check against.

Question 2

How much does asset verification cost?

Accepted Answer

We price it per asset checked, on the same basis as tagging, KSh 60 or KSh 150 per asset excluding VAT, depending on how much data we recapture during the check. Travel outside Nairobi is itemised separately before work begins. There is no flat project fee that ignores actual asset count.

Question 3

Can you verify assets we tagged with a different supplier?

Accepted Answer

Yes, provided the tags are still readable. If a barcode has worn away or a label has fallen off, we treat that asset as unverifiable until it is re-tagged, which we can do during the same visit rather than as a separate project.

Question 4

What happens when you find assets that don't exist?

Accepted Answer

We record it as an exception in the schedule with the register entry it relates to, not as a silent deletion. You then decide, through your own write-off process, whether to remove it. We don't authorise disposals; we document the evidence needed to support that decision.

Question 5

Is verification the same as an audit?

Accepted Answer

No. Verification is a physical count and reconciliation exercise; an audit is an independent opinion on your financial statements as a whole, of which asset verification may form supporting evidence. We are not auditors and don't issue audit opinions, but our reports are built to withstand audit scrutiny.

Question 6

When would verification not be worth doing?

Accepted Answer

If your register was built or verified within the last year and nothing significant has changed, no moves, no disposals, no new acquisitions of scale, a full re-verification is unlikely to justify its cost. A spot check of a sample would tell you whether a full exercise is needed.

Question 7

How often should verification be repeated?

Accepted Answer

Annually is standard for organisations reporting under IPSAS or IFRS, timed to fall before year end so the physical count and the closing register line up. Higher-turnover estates, vehicles, IT equipment, field kit, sometimes warrant a mid-year check as well, particularly after a known event like an office move, merger or change of accounting officer.

Question 8

Can verification cover only part of our estate?

Accepted Answer

Yes. Many organisations verify a single class, vehicles, ICT equipment, or one branch, rather than the whole estate in one exercise, particularly where that class carries the highest audit risk. Scope is agreed before we start, not decided partway through.

Question 9

What if we don't have a fixed asset register at all?

Accepted Answer

Then there is nothing to verify against, so verification isn't the right starting point for you yet. You need a register built first, which we can do as an on-site tagging project structured to your accounting requirements, at KSh 60 or KSh 150 per asset depending on the level of detail you need. Once that register exists, verification becomes a straightforward annual exercise.

Question 10

Do you provide the scanners used during verification?

Accepted Answer

Yes, our field team brings its own scanning equipment for every verification visit, so you don't need to own hardware just to have us check your register. If the project involves 500 or more assets, you also receive a free barcode or QR scanner to keep afterwards for your own in-house checks between formal verification cycles.

Trigger	Why it matters
Before an external audit	Clears exceptions before an auditor finds them for you
At year end	Aligns the physical count with the financial year's closing register
Before or after a system migration	Confirms the data being migrated is accurate, not just moved
After a merger or office move	Assets change hands and location fastest during these events
When the accounting officer changes	A new signatory should not inherit an unverified register
After a suspected loss	Establishes the actual scale of the loss before any write-off decision

Asset verification and reconciliation