Fixed asset register development

It is priced as part of our comprehensive tagging tier, KSh 150 per asset excluding VAT, which includes the physical tagging, data capture and full accounting-structured register in one project. If your assets are already tagged and counted, ask us for a register-only quote based on record count and complexity.

Yes, and this is common. We assess your existing register against your ledger and physical assets, then correct duplicates, missing costs and disposed items still on the books, rather than rebuilding everything from zero where the underlying data is sound.

Because a spreadsheet lists items; a register carries accounting fields, acquisition cost, depreciation method, accumulated depreciation, net book value, that must tie back to your general ledger and support your financial statements. A list without those fields can't be audited or reconciled.

We flag them clearly as estimated or unknown rather than inventing a figure, and recommend a fair-value assessment where your accounting policy allows one. A register that quietly guesses at cost is worse than one that honestly marks the gap.

We build the register with the correct method, rate and accumulated depreciation fields structured to your policy, but the depreciation policy itself, rates, useful lives, componentisation, is a decision for your finance team or auditors, not for us to set independently.

We deliver it in your system's import format wherever practical, CSV, Excel or a system-specific template, so your team loads it rather than re-keying it. Direct live integration depends on your specific software and is assessed project by project.

That's a common starting point, not a barrier. We work from both directions, physical count outward, and ledger balance inward, to identify exactly where and why the two diverge, then document that gap rather than forcing an artificial match.

It runs alongside the tagging or verification fieldwork it depends on, so timing follows asset count and site access rather than a fixed register-only schedule. We agree a firm timeline once scope is set at the scoping visit, and standard lead times then apply from artwork approval if new tags are also being produced for the project.

Public entities reporting under IPSAS and most donor-funded projects are required to maintain one as part of standard financial reporting and audit compliance. Private companies aren't legally compelled to, but auditors will query fixed asset balances that no register supports.

If your existing register already reconciles to the ledger and your last verification found only minor exceptions, a full rebuild is unnecessary cost. A targeted correction of the specific failures found, rather than starting again, is usually the cheaper and faster option.