Asset tagging for NGOs and donor-funded projects

Yes, at no extra charge, along with “Not for sale” or any other required wording.

We supply tags into Uganda, Tanzania, Rwanda and South Sudan. For on-site tagging in those countries, talk to us — it depends on the scale and the timing.

Yes. Funding source is a field in the register, so a per-grant schedule is a filter, not a fresh count.

They can be tagged and included, with custody recorded against the partner organisation. Most grant audits expect exactly that.

Yes. A register that records acquisition cost, accumulated depreciation, net book value and disposal proceeds produces the disposal report directly.

That is your donor's decision, not ours, but asset identification and verification are commonly treated as allowable project administration costs where the grant funded the assets. We issue a VAT invoice itemising tags, per-asset service and any travel separately, which is the breakdown most grant finance officers need to allocate the cost against the right budget line.

The tag stays on the asset and the number stays in your disposal report, which is what proves the item you were funded for is the item you handed over. The receiving entity can keep your numbering or re-tag under its own convention. If they re-tag, ask them to record your original number against their new one so the audit trail survives.

Sometimes not. For a short project with a handful of laptops, a careful spreadsheet and photographs may satisfy the grant condition at no cost. Tagging earns its place from roughly 50 assets upward, or wherever equipment is distributed to partners and field sites, because that is where identity gets lost and a disposal report becomes impossible to compile honestly.

Yes, and it is the cheapest way to stay compliant. We hold your numbering convention and artwork on file, so each new batch continues the same sequence without a fresh setup. Minimum order is still 100 tags per run, so most programmes order a stock of pre-numbered tags and apply them at receipt rather than calling us out each time.

Yes. A single aluminium tag can show your organisation's logo, one or more donor logos and a project code alongside the serial number and barcode. Full-colour printing is included in the price. Check each donor's visibility guidelines first, as some specify logo order and wording.

Anodised aluminium and stainless steel tags are designed to tolerate dust, strong sunlight and high temperatures far better than paper or vinyl labels. For vehicles, generators and outdoor equipment, add mechanical fixing such as rivets. We can advise on the best option for each asset type.

The tag stays on the asset, and the register records its transfer, donation or disposal according to the donor agreement. Because each item has a unique number, close-out reports can show exactly where every asset went, which is often what donor auditors ask to see first.

Yes. Our free asset register builder can identify duplicate and missing numbers, and our fixed asset register service can rebuild the register through physical verification. Cleaning the data first avoids printing tags for assets that no longer exist or duplicating numbers across projects.

Yes. QR code labels can be scanned with any smartphone camera, so field officers can confirm location and condition without dedicated hardware. Results can feed a shared spreadsheet or asset software. This keeps verification affordable across many scattered sites and partner offices.

Yes. We deliver tags to Uganda, Tanzania, Rwanda and South Sudan and can coordinate numbering across partners so every country uses a consistent scheme. Delivery method, lead time and any field support are confirmed before you order.

It depends on the donor's requirements and the asset's life. Labels that peel off within a year undermine verification and may raise audit findings. For equipment expected to last the project, durable aluminium tags usually cost little more per asset and avoid retagging mid-programme.

Payment terms are set out on the pricing page, including deposits and institutional credit on approved LPOs. We can split invoices by project or budget line where your finance team needs separate cost allocation. Each invoice shows subtotal, 16% VAT and total.